Human Resources Coordinator - Payroll

About the Company

At Hail Creek, everything we do is about developing our people, optimising our asset and improving our future. We positively impact our people and communities. We strive to be industry leaders – the Mine of Choice. It’s a culture that fosters pragmatic outcomes where things happen quickly. We promote those ‘out of the box’ ideas to continuously improve and no day is ever the same. With a large and passionate workforce of over 1,000 people, there is a great opportunity for you to contribute and make an impact.

Glencore is committed to providing an environment that adheres to the Respect at Work Legislation.

Job Description

Payroll Processing and Pay Cycles

• Execute end-to-end payroll processing across weekly, fortnightly, or monthly cycles in collaboration with GCAA corporate payroll team.
• Manage complex pay conditions including shift allowances, overtime, site-based incentives, and leave entitlements.
• Ensure all payroll transactions are processed accurately and within strict deadlines.
• Reconcile payroll prior to finalisation, identifying and resolving discrepancies.
• Conduct payroll improvement activities when needed, including timesheet audits, leave reconciliations, and data verification.
• Ensure HRIS records (e.g. SAP) are accurate, up to date, and maintained with data integrity.
• Maintain confidentiality of payroll information and handle sensitive employee data in line with privacy and data security requirements.

Payroll System Management

• Utilise SAP and Workday (including other relevant systems- SAP HCM/SuccessFactors) to process payroll transactions and maintain employee records.
• Maintain and update payroll master data, ensuring integrity and compliance.
• Administer employee movements such as roster changes, transfers, secondments, promotions, and terminations, ensuring accurate processing of associated payroll documentation and system updates.
• Troubleshoot system issues and liaise with IT or external vendors when required.
• Support system upgrades, testing, and process improvements within SAP/payroll/relevant system.

Data Analysis and Reporting

• Take ownership of EOM reports and data analysis and ensure relevant reporting deadlines are met, providing insights to inform decision-making and strategic planning to the HR Manager.
• Analyse payroll data to identify trends, anomalies, and opportunities for cost optimisation.
• Prepare regular and ad-hoc reports for HR Manager and site leadership.
• Conduct variance analysis across pay cycles, rosters, and labour costs.
• Support audit processes through detailed data extraction and validation, including G2G reporting/checks.

Compliance and Governance

• Ensure payroll operations comply with relevant legislation, awards, enterprise agreements, and company policies.
• Maintain accurate records for audit and reporting purposes.
• Monitor changes in payroll legislation and recommend updates to processes.
• Maintain accurate documentation of all employment-related matters, ensuring transparency, consistency, and legal defensibility.
• Support HR audits, risk assessments, and compliance initiatives to drive continuous improvement and regulatory adherence.

Stakeholder Engagement

• Provide payroll support to site employees, HR teams, and management.
• Respond to payroll queries in a timely and professional manner.
• Collaborate with HR and Finance teams to ensure alignment of workforce data.

Continuous Improvement

• Identify and implement process improvements to enhance payroll efficiency and accuracy, including leading under HRM direction relevant payroll projects including but not limited to the Hail Creek Fortnightly Payroll Project.
• Develop and maintain payroll procedures and documentation.
• Contribute to automation and reporting enhancements using SAP/Workday and related tools.