Contract Administrator

Contract Administrator

26th October, 2026

$75,000 - $85,000 + Super (Full Time - Pending Experience)
South Perth Location

Our client is an industry leader in the residential and commercial construction industry, currently looking to add another Contract Administrator to their growing team in their South Perth office. This is a newly created position due to ongoing business growth, joining our client's maintenance department.

If you are eager to break into the construction industry, this position could be for you!

About the Role

This role will provide essential administrative and document control support to the Maintenance Management team, ensuring maintenance documentation, invoicing and records are accurately maintained and processed in a timely manner.

Key Responsibilities

• Maintaining and updating maintenance documentation, including work orders, service reports, permits, licences, compliance records and contractor documentation.
• Receiving, reviewing and processing supplier and subcontractor invoices, ensuring they are accurately coded, approved and matched against purchase orders and completed works.
• Assisting with raising purchase orders, tracking expenditure and reconciling invoices against purchase orders, service records and supplier statements.
• Maintaining accurate electronic filing systems and registers to ensure maintenance records, invoices and supporting documentation are readily accessible and up to date.
• Liaising with contractors, suppliers and internal stakeholders to obtain outstanding documentation, follow up invoices and resolve discrepancies.
• Assisting with the preparation of maintenance reports, cost summaries and supporting documentation as required.
• Monitoring the status and expiry dates of relevant permits, licences, insurances and contractor compliance documents, following up as required.
• Providing general administrative support to the Maintenance Management team and undertaking other duties as required.

About You

• Previous office administration experience, ideally with exposure to working with various projects or contracts and document control experience.
• Genuine interest in the construction industry with strong computer skills.
• Construction White Card (or willingness to obtain).
• Driver's licence and full Australian working rights.

Benefits

Our client is seeking a candidate looking for a long-term career, offering frequent promotions and reviews. Additionally, you will be provided with:

• A competitive salary of between $75k - $85k + Super within a full-time, permanent position.
• An opportunity to work alongside industry professionals and learn more about the construction sector.
• A busy and dynamic work week with variety.
• Ongoing growth and development opportunities.
• Strong team culture with frequent work events and support.

How to Apply

Hit “Apply” down below or email us through your resume and contact information to resume3@pearlrec.com.au.

Alternatively, please phone 08 9474 9079 and ask to speak with Alessia or Tia for more information. Apply For Job