Senior Document Controller

The Company

Civmec Defence Industries (CDI) is a wholly owned subsidiary of Civmec Limited, an Australian-owned, integrated, multidisciplinary heavy engineering and construction services provider. CDI is committed to strengthening Australia’s sovereign defence capability through advanced manufacturing, fabrication, and construction services. As the prime contractor delivering the Offshore Patrol Vessel (OPV) program for the Commonwealth of Australia, CDI plays a pivotal role in supporting national defence infrastructure. Backed by Civmec’s broad expertise across the energy, resources, infrastructure, marine, and defence sectors, CDI offers diverse career opportunities and the chance to contribute to landmark projects within a dynamic and future-focused industry.

Join the Civmec Team

Civmec Defence Industries is seeking an experienced Senior Document Controller to join our team in Henderson, supporting major Defence projects, including the SEA1180 program.

This is an opportunity to play a key role in ensuring the integrity, accuracy, and compliance of critical project documentation while leading and mentoring a team of Document Controllers within a highly regulated Defence environment.

The Role

• Support and deputise for the lead document controller when required.
• Coordinate and allocate workloads across the document control team.
• Manage document workflows, revisions, transmittals, distribution, retrieval, and archiving.
• Maintain project registers and document management systems, ensuring accuracy and compliance.
• Populate and administer document management systems with contractual, technical, and production documentation.
• Train, mentor, and support document controllers and administration personnel.
• Monitor compliance with company procedures, defence standards, and client requirements.
• Assist with audits, reporting, and continuous improvement initiatives.
• Collaborate closely with project teams, clients, and external stakeholders.

About You

• Minimum 5 years’ experience in Document Control, Records Management, or a similar role.
• Experience leading or mentoring Document Controllers or administration teams.
• Strong knowledge of electronic document management systems (DMS).
• Advanced Microsoft Office skills, including intermediate Excel.
• Experience managing controlled documentation, revisions, change processes, and audit requirements.
• Excellent communication, stakeholder engagement, and problem-solving skills.
• High attention to detail and ability to work effectively to deadlines.
• Australian citizenship is required due to Defence project requirements.
• Due to the security clearance required for this position, applicants must be an Australian citizen and eligible to obtain and uphold a Baseline Security Clearance through the Australian Department of Defence.

Civmec + You

At Civmec, we offer an inclusive workplace built on family values, with a ‘Never Assume’ culture, sustained by our experienced and supportive management team. We believe our workforce is our greatest asset, and that’s why we provide an environment rich in career development opportunities to upskill and develop professionally.

• A generous Reward and Recognition scheme that recognises employees who go the extra mile.
• A staff benefits scheme that gives employees access to accident and sickness insurance, and a range of travel, entertainment, vehicle, and lifestyle discounts.

How to Apply

Please click the “apply” link to start your application. We look forward to starting the pathway to your career with Civmec.

Alternatively, please email recruitment@civmec.com.au for a confidential chat or call our Recruitment Team on (08) 6595 5888.

• Civmec is an equal opportunity employer and encourages applications from Aboriginal and Torres Strait Islanders.
• Defence force experience is desirable, and veterans are encouraged to apply.
• Civmec respectfully requests no agency submissions.
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