Finance Officer

Reporting to the Transactions Supervisor, the Finance Officer will join our Finance Transactions team on a full-time basis at our South Guildford Head Office. This role plays a key part in ensuring the efficient delivery of financial transaction services across the business, with responsibility for expense and travel management, invoice processing, account reconciliations, and Finance Helpdesk support. Working closely with stakeholders across the organisation, you will help maintain financial accuracy, compliance, and exceptional customer service while contributing to continuous improvement initiatives.

Department Overview

Finance Operations delivers critical accounting and transactional support across inventory, warranty, fixed assets, leases, claims, and finance administration. The team manages high-volume processes, drives automation and continuous improvement initiatives, and partners closely with operational teams to ensure accurate financial reporting and strong governance across the business.

Roster

• 5 days, Monday to Friday, 8 hours per day (excluding meal breaks).

What You'll Do

• Manage Concur Administration & Expense Processes: Maintain the Concur travel and expense management system, including user setup, cost centre maintenance, workflows, and delegations of authority.
• Review & Monitor Employee Expenses for Compliance: Analyse travel, expense, and purchasing card transactions to ensure compliance with company policies and escalate non-compliant activities where required.
• Coordinate Invoice Processing & Dispute Resolution: Manage CAT machine and sundry invoices, ensuring timely processing and resolution of invoice discrepancies or disputes.
• Perform Account Reconciliations & Financial Processing: Complete monthly vendor reconciliations, investigate outstanding items, and process journals, invoices, credit notes, and other financial transactions.
• Deliver Responsive Finance Support: Provide timely support through the Finance Helpdesk, responding to requests from employees and stakeholders while contributing to process improvements and service excellence.

Skills & Experience

• Accounts Payable, Receivable & Reconciliation Expertise: Some exposure and understanding across AP, AR, account reconciliations, expense management, and financial transaction processing is advantageous.
• Financial Systems & Data Management: Strong capability using finance and expense management platforms (e.g. Concur), with advanced computer literacy and system administration skills.
• Attention to Detail & Compliance Focus: Ability to accurately review financial transactions, identify discrepancies, and ensure adherence to company policies, procedures, and delegations of authority.
• Stakeholder Engagement & Communication: Well-developed interpersonal and communication skills, with the ability to build effective working relationships across all levels of the business.
• Organisation & Problem-Solving Ability: Capable of managing competing priorities, resolving processing issues, and delivering accurate outcomes within required timeframes.

Our Benefits

• Financial Benefits: Paid Parental Leave and Secondary Carers Leave, Salary Sacrificing, Novated Leasing, Income Protection Insurance, and more than 600 retail discounts, such as Coles, Petbarn, Virgin, HOYTS, and Crown.
• Health & Wellness: Discounts with BUPA, Fitness Passport to access multiple gyms across Australia, and EAP access to support you and your immediate family.
• Culture & Career: Personal and Team Recognition (Made for More awards), Internal Career Progression, Training, and Flexibility through our award-winning WesTrac Institute.
• Employee Referral Program: Opportunity to receive a referral bonus up to $5000 for applicable roles.
• Additional Perks: Emergency Services Leave, Defence Force Reserves Leave, and Employee Share Purchase Plan opportunity.

Our Company & Commitment

With over 4,500 employees, WesTrac is one of the world's largest authorised Cat® equipment dealers, offering a wide range of mining and construction equipment and management solutions.

At WesTrac, we reflect diverse communities, celebrate our people's diversity, and create a culture where employees feel safe to be their authentic selves. We encourage applications from First Nations people, LGBTQIA+ individuals, and those from culturally diverse backgrounds. WORK180 endorsed employer for our commitment to diversity, inclusion, and equality.

Reference Number: 6565