Underground Administration Assistant

Underground Administration Assistant

About the Business

Yancoal Australia is Australia’s largest pure-play coal producer generating over $10 billion in Foreign Direct Investment; owning, operating or participating in coal mines across NSW, Queensland and Western Australia.

Moolarben Coal mine is Australia’s largest thermal coal producer and has both Underground and Open cut operations producing over 21 million tpa. It has over 800 employees with employees residing in the beautiful Mudgee area, with all the facilities for a fantastic family lifestyle.

• Learning and Development Opportunities
• Secure opportunity with a Tier 1 Mining Asset
• Live in the award winning, family friendly Mid-Western Region

Yancoal Australia values diversity and inclusion and is committed to ensuring all employees can thrive in an inclusive workplace.

If this sounds like the opportunity you've been looking for, apply today and take the first step toward an exciting new journey with us!

Be careful of scams
Yancoal will never ask you to make any payment or to provide credit card details when applying for any of our positions. If you have any concerns regarding the authenticity of communications received representing Yancoal, please email recruitment@yancoal.com.au with the subject “Fraud Query”, outlining your concern.

Job Tasks and Responsibilities

We are currently seeking a motivated and organised Administration Assistant to join our Underground Operations team. This role is a key support function within the business, providing high-quality administrative and reception services while contributing to the smooth day-to-day running of the UG operations office. This is a full-time, fixed term position through to 28 August 2026.

Reporting to the Underground Operations Manager, you will be the first point of contact for visitors and play an integral role in supporting multiple stakeholders across the business.

In this role, you will be responsible for a broad range of administrative and coordination duties, including:

• Managing the reception area and providing a professional first point of contact for visitors, contractors, and employees
• Handling incoming calls and enquiries with a high level of professionalism and discretion
• Coordinating meeting room bookings and preparing meeting documentation, including minute taking and distribution
• Maintaining accurate filing systems, document control, and administrative records
• Supporting payroll processes through timely processing of documentation
• Managing stationery supplies and general office organisation
• Assisting with training and competency records, including updating systems such as Pegasus
• Reviewing and reconciling Time & Attendance system variances

Skills and Experience

To be successful in this role, you will bring:

• Previous experience (minimum 1 year) in an administration or receptionist role
• Strong computer literacy, including Microsoft Word and Excel
• Excellent communication skills, both written and verbal, with a professional phone manner
• Strong organisational and time management skills, with the ability to meet deadlines
• High attention to detail and accuracy in data entry and record keeping
• Experience with systems such as SAP, Pulse, or similar will be highly regarded

Benefits

• Salary continuance and life insurance
• Subsidised private health insurance
• Fitness Passport - discounted workplace health and fitness program
• Study assistance
• Employee Assistance Program
• Access to financial education and banking discounts
• Salary packaging including novated leasing and remote area benefits
• Service recognition rewards
• Discounts program including major department stores, cinemas, restaurants
• Primary Carers Leave

Yancoal Australia values diversity and inclusion and encourages applications from people with diverse backgrounds including First Nations people, people with disability, people from diverse cultural and linguistic backgrounds, and people that identify as LGBTQIA+.

Yancoal Australia is a Work180 Endorsed Employer and is committed to ensuring all employees can thrive in an inclusive workplace.

If this sounds like the opportunity you've been looking for, apply today and take the first step toward an exciting new journey with us!

Be careful of scams
Yancoal will never ask you to make any payment or to provide credit card details when applying for any of our positions. If you have any concerns regarding the authenticity of communications received representing Yancoal, please email recruitment@yancoal.com.au with the subject “Fraud Query”, outlining your concern.