Project Administrator

About the Company

Ahrens is a fifth-generation, Australian family-owned company, with over 120 years’ experience in delivering a wide range of high-quality and cost-effective products and projects across Australia, with footprints overseas.

From humble beginnings in regional South Australia, we have grown into a full Construction, Engineering, Mining & Industrial Services, Sheds & Silos and Water Storage company which provides complete turnkey project solutions, supported by our 26 divisions.

With over 2,000 employees Australia-wide, we are united by a positive and supportive team culture, a commitment to look after each other, be the best we can and represent a diverse range of backgrounds and skills. In return, we reward those who passionately work with us towards our vision.

About the Role

Working closely with the General Manager and Project Team, you will provide high-level administration and coordination support across our Design & Construct projects in Queensland and South Australia. This is a varied role suited to someone who enjoys working in a fast-paced construction environment and takes pride in being organised, accurate and proactive.

Key Responsibilities

• Setting up new projects and maintaining project systems..
• Supporting project teams with Pronto, Procore, Skytrust, Eftsure and CAAPS.
• Coordinating flights, accommodation and transport for project staff.
• Managing bank guarantees and security documentation.
• Maintaining monthly cash flows and forward orders.
• Assisting with subcontractor work orders and claims.
• Coordinating subcontractor and supplier setup, including insurances and invoicing.
• Managing project document control and records.
• Preparing, issuing and maintaining contract documentation and registers.
• Supporting project completion, summaries and archiving.
• Processing company credit cards through Concur.
• Taking meeting minutes and coordinating actions.
• Providing general project and administration support as required.

About You / Requirements

• Proven experience in accounts payable and receivable.
• Ability to manage competing priorities and meet deadlines.
• Ability to work in a small, cohesive team.
• Valid driver’s licence.
• Previous exposure to Pronto ERP system or similar (desirable).
• Experience in project and contract administration (desirable).

How to Apply

To apply click the "Apply Now" to submit your updated resume and cover letter, further enquiries can be directed to Karly Standring via email kstandring@ahrens.com.au

Ahrens is an Equal Opportunity employer who recognise the value in a diverse workforce. We are dedicated to promote an inclusive workplace and encourage applications from all genders and people of Indigenous backgrounds.