Document Controller

About the Role

UGL are seeking an experienced Document Controller to join the team on an ongoing basis, working on a major Oil & Gas project.

Reporting to the Project Document Controller, you will commence ASAP for an initial five-month period until the end of March 2027. The role is based in Perth CBD, with Perth as the point of hire, and has a 5/2 or 4/3 roster. Weekend coverage is essential to maintain coverage for ongoing site activities, so you must be willing to work a Thursday/Friday to Monday.

Key Responsibilities

• Develop and maintain project-specific document numbering and naming procedures aligned with UGL and client requirements.
• Manage a correspondence register to track incoming and outgoing project communication.
• Ensure the timely transmission and receipt of contract document deliverables, including numbering and stamping.
• Use UGL and client document management systems for document deposit and retrieval in accordance with project protocols.
• Maintain the project's document storage folder structure to meet project requirements.
• Ensure accurate delivery of all daily, weekly and monthly reports to clients in the required format.
• Analyse and report discrepancies between planned and actual document deliverable progress, highlighting areas of concern.
• Assist in auditing project management systems to ensure compliance with documentation standards.
• Support quality assurance efforts by organising, retaining and preserving all quality documents.
• Work closely with Work Pack Engineers to compile project Work Packs that meet client and project standards.
• Perform other document management-related tasks as directed by functional leads or managers.

About You

• Proven experience in a Document Controller role, ideally within the Oil & Gas construction sector as a main contractor performing SMP and/or E&I scope.
• Strong understanding of document control processes, standards and systems.
• Ability to work in a fast-paced, high-pressure environment.

What We Offer

• Casual position on an ongoing 5/2 or 4/3 roster.
• Competitive remuneration package.
• Pathways for you to succeed and the space for you to carve your own journey.
• A culture that values diversity and innovation, evolving with market changes and new technologies.

What Makes You Right for UGL

• Genuine concern for safety.
• Ability to provide a safe, supportive and positive workplace.
• Capacity to flourish in a high-performance environment.
• An innovative mindset and a willingness to challenge the norm.
• A belief that success and value are driven by real teams where everyone has a role to play.

About UGL

UGL is well-known and respected for providing end-to-end engineering, construction and maintenance services within rail and transport, communications and technology systems, oil and gas, power, renewables and resources, water and defence markets. UGL partners with some of the world’s largest blue-chip companies and government agencies, private enterprises and public institutions. It is a member of the CIMIC Group of companies.

At UGL, diversity is valued—in the backgrounds, ideas, work styles and perspectives of the team. UGL is an Equal Opportunity Employer and strongly encourages people with disability, Aboriginal & Torres Strait Islander people, mature-aged workers and people from culturally diverse backgrounds to apply.

Relevant screening checks will be conducted as part of the recruitment process. These may include:

• A national criminal history check.
• A pre-employment medical assessment, including a drug and alcohol screen.

If you are confident you have the skills and knowledge to fulfil this role, please apply now.

Reference: 269869