Contract Administrator - Vaughan Constructions

About the Company

Renowned as one of Australia’s largest and most respected industrial and commercial builders, Vaughan Constructions has been building lifelong customer relationships since 1955. With projects across commercial, education and industrial sectors – including some of the largest structures in the southern hemisphere – Vaughan is a trusted national leader.

With offices in Melbourne, Sydney and Brisbane, we’re a fully integrated builder delivering projects across Australia.

At Vaughan, you’ll find an open, friendly environment where high performance and genuine enjoyment go hand in hand. Our teams work as one, guided by shared values of Respect, Integrity, Teamwork, Efficiency and Safety.

It’s a culture we’re proud of, and one recognised as Employer of Choice by The Australian Business Awards for four consecutive years from 2020 to 2024. What truly sets Vaughan apart is our people.

If you’re looking to build your career with an award-winning construction business that values its people as much as its projects, Vaughan could be the place for you.

About the Role

The Contract Administrator is a pivotal role in supporting project success through the preparation and management of subcontractor documents, coordination of procurement activities, and collaboration with project managers during the tendering and construction stages. By fostering attention to detail, strong communication, and organisational excellence, we aim to develop skilled professionals who drive seamless project execution and contribute to the growth and innovation of the industrial construction sector.

What You’ll Be Doing

• Review tender documents, subcontractor/supplier pricing, and coordinate the tender process for sub-contract packages
• Prepare scope of works, contracts, and purchasing schedules; negotiate pricing to secure the best commercial outcome
• Review shop drawings and ensure works are well coordinated across trades
• Support the Project Manager with order meetings, drafting subcontract orders, and reference checks
• Manage documentation flow, including shop drawings, correspondence, as-built drawings, and O&M manuals, using systems such as Procore, Aconex or SOS
• Assist with client variations, progress claims, and budget reporting
• Help manage the Head Contract, including notices of variation, EOTs, and progress claims
• Support site establishment (accommodation, temporary services, safety signage)
• Contribute to OH&S, Quality Assurance, and Green Star compliance across the project

What You’ll Bring

• Previous experience as a Contract Administrator within construction, engineering or industrial services
• Strong understanding of subcontractor procurement and contract administration processes
• Excellent communication and negotiation skills
• High attention to detail and strong organisational skills
• Experience with construction management platforms (Procore, Aconex or similar)
• Ability to work collaboratively with Project Managers and site teams

Benefits

Join a growth-focused, values-driven business where your expertise makes a real impact. Enjoy a range of benefits including:

• Employee Assistance Program for you and your family
• Discounts across health insurance, gyms, travel, retail, and more
• Gym onsite
• Generous paid parental leave
• Annual Employee Donation Scheme
• Regular team and social events
• Career development and progression opportunities

How to Apply

To apply click the "Apply Now" to submit your updated resume, further enquiries can be directed to Tracy Davidson, Talent Acquisition Specialist at tdavidson@ahrens.com.au

Vaughan Constructions is an Equal Opportunity employer who recognise the value in a diverse workforce. We are dedicated to promote an inclusive workplace and encourage applications from all genders and people of Indigenous backgrounds.