Administrative Assistant - Front of Office

About the Company

Welcome to Yancoal. For 20 years, we have been supporting the prosperity of Australia. With over 4,500 people working across our operations, our team is made up of experts in their field. From engineers to operators, business and environmental professionals, surveyors, tradespeople, accountants, marketers and beyond – we are proud of our people and everything we achieve together as One Yancoal. Yancoal Australia now owns, operates, or participates in nine producing coal mines across NSW, Queensland and Western Australia. To learn more about what it's like to work at Yancoal check out our LinkedIn page.

About the Role

Administrative Assistant - Front of Office

Be the welcoming face of our Newcastle office, managing front desk operations and creating a great first impression

Provide essential administrative support to keep the office running smoothly and efficiently

Coordinate calls, visitors, and day-to-day office activities in a fast-paced, team-focused environment

Permanent full-time opportunity with competitive remuneration package

About the Business

Welcome to Yancoal. For 20 years, we have been supporting the prosperity of Australia. With over 4,500 people working across our operations, our team is made up of experts in their field. From engineers to operators, business and environmental professionals, surveyors, tradespeople, accountants, marketers and beyond – we are proud of our people and everything we achieve together as One Yancoal. Yancoal Australia now owns, operates, or participates in nine producing coal mines across NSW, Queensland and Western Australia. To learn more about what it's like to work at Yancoal check out our LinkedIn page.

Job Tasks and Responsibilities

Reporting to the Corp Admin & Coordination Manager, you will ensure reception services, office support and general administration support are provided in a timely and effective manner. Your key responsibilities include but are not limited to:

• Directing incoming calls, take messages, handle queries and requests
• Greeting clients and visitors in a professional manner
• Maintaining incoming and outgoing mail/couriers
• Managing and coordinating the building access and office access
• Managing meeting room bookings in MS Outlook
• Ensuring clean, tidy and presentable meeting rooms to users
• Managing and replenishing office supplies
• Processing purchase orders and supplier invoices
• Providing general admin support to staff
• Administrating office facilities including office furniture and fixture, appliances, equipment, plans, etc.
• Coordinating with office building for required maintenance or building issues
• Managing and coordinating car parking spaces for staff and visitors

Skills and Experience

• Qualification in Administration is desirable
• Sound interpersonal skills including excellent written and verbal communication skills
• Excellent telephone answering skills
• Strong administration skills, customer service and organisational skills
• A positive attitude and can-do attitude
• Proficient in the use of Microsoft Excel, Word, Outlook and PowerPoint
• 3-5 years Administration/Receptionist experience

Benefits

Yancoal provides a range of benefits to appeal to the diverse needs of our employees. The following benefits are available to eligible employees:

• Salary continuance and life insurance
• Paid parental leave
• Subsidised private health insurance
• Study assistance
• Flexible work arrangements
• Employee Assistance Program
• Access to financial education and banking discounts
• Salary packaging including novated leasing and remote area benefits
• Service recognition rewards
• Discounts program including major department stores, cinemas, restaurants

Yancoal values diversity and inclusion and encourages applications from people with diverse backgrounds including First Nations people, people with disability, people from diverse cultural and linguistic backgrounds, and people that identify as LGBTQIA+.

If this is sounding like what you might be looking for in your next role apply today to start an exciting new journey with us.

Be careful of scams

Yancoal will never ask you to make any payment or to provide credit card details when applying for any of our positions. If you have any concerns regarding the authenticity of communications received representing Yancoal, please email recruitment@yancoal.com.au with the subject “Fraud Query”, outlining your concern.