Administration Coordinator (Part-Time)

20th July, 2026

Our client is a growing WA business specialising in the manufacture and mechanical maintenance of prefabricated products and industrial equipment. They are now seeking a Part-Time Administration Coordinator to support their expanding team. 

Hazelmere Location
Part-Time Administration Coordinator
Monday to Friday, 20hrs Weekly
(Flexible on Start/Finish Times)
$35 - $40 hr + Superannuation 
Immediate Start on Offer

What will the role involve?
Working within the Service Department and reporting to the Service Supervisor, you will help coordinate servicing, scheduling and complete general administration. Key responsibilities will include:

• Coordinating daily schedules for service technicians
• Preparing work orders and ensuring required parts are available
• Managing service bookings and responding to customer enquiries
• Tracking technician productivity, parts usage and job costs
• Coordinating hire fleet availability, inspections and maintenance
• Sourcing supplier quotes and raising purchase orders
• Allocating stock and parts to work orders
• Maintaining accurate records, reports and documentation
• Liaising with clients, suppliers and internal departments
• Providing other general administrative support to the Service Department as needed

What are we looking for?
To be successful in this position, you will ideally have:

• Previous experience in a similar administration role or other working environment with transferable experience
• Strong customer service, communication and organisational skills
• The ability to professionally liaise with clients, suppliers and internal teams while working effectively both independently and collaboratively
• Confidence using Microsoft Outlook and other Microsoft Office programs
• Unrestricted working rights
• Driver's licence and reliable transport (not accessible via public transport)
• The ability to pass a pre-employment Drug and Alcohol assessment
• High Risk Forklift Licence (ideally however not essential)

Why should you apply?
This is your opportunity to join a welcoming and supportive team within a positive working environment. The role also offers genuine flexibility, with four-hour shifts Monday to Friday scheduled anytime between 8:00am and 4:00pm, making it ideal for school hours. Alternatively, a four-day working week with five-hour shifts may be considered for the right candidate.
In addition, you will receive:

• A competitive casual rate of $35.00–$40.00 per hour
• Ongoing training and development opportunities
• A long-term opportunity within a growing and established business
• A convenient Hazelmere location with free on-site parking

Interested?
If this opportunity sounds like the right fit and you meet the above requirements, click "Apply Now" and submit your most recent resume for consideration. For further information, please contact Amy or Teague on 08 9474 9079 or email your resume to resume4@pearlrec.com.au.Apply For Job