Administration Assistant

About the role

We are seeking an experienced and motivated Administration Assistant to support procurement and accounting processes across our Kwinana operations. This role will work closely with our workshop and project teams to ensure purchasing activities, supplier coordination, and day-to-day accounts processes are carried out efficiently, accurately, and in accordance with company policies, client requirements, and regulatory standards.

Key Responsibilities

• Manage end-to-end purchasing activities, including sourcing, ordering, and supplier coordination
• Assist with accounts payable and receivable processes, including invoice processing and reconciliation
• Maintain accurate financial and procurement records in line with company policies
• Liaise with suppliers and internal teams to ensure timely delivery of materials and services
• Support budget tracking and cost control initiatives
• Ensure compliance with company procedures, client requirements, and relevant regulations
• Assist with month-end reporting and general administrative finance tasks
• Resolve discrepancies on invoices, orders, and deliveries in a timely manner
• Contribute to continuous improvement of procurement and accounting processes

Skills and Experience

• Proven experience in a procurement or accounts support role
• Sound understanding of accounts payable/receivable processes and basic financial principles
• Strong organisational skills with the ability to manage multiple tasks and priorities
• High level of attention to detail and accuracy
• Effective communication skills and the ability to liaise with suppliers and internal stakeholders
• Proficiency in Microsoft Office applications, particularly Excel
• Experience with ERP or accounting systems (e.g. MYOB, Pronto, or similar) is highly desirable
• Ability to work both independently and as part of a team
• Strong problem-solving skills with a proactive approach

About the Company

Ahrens is a diverse, growing family-owned Australian company that’s been building things for over 120 years, with extensive Mining & Industrial Services experience in WA. We value hard work, safety and teamwork, and reward those who are committed to getting the job done right.

Why Work at Ahrens

We are continually evolving and investing in our people and facilities to achieve satisfying outcomes. We strive for a positive and supportive team culture which embraces diversity and innovation, and aligns with our core values including commitment, integrity, and safety. In return, we reward those who passionately work towards realising our vision.

Benefits

• Employee Assistance Program, supporting you and your family’s health & wellbeing
• Discounts to some of Australia’s leading corporate partners in private health insurance, gyms, travel, clothing, vehicles and more
• Generous paid parental leave entitlements to support you and your family
• Annual Employee Donation Scheme to support a charity/cause of your choice
• Family, social and team building events
• Opportunities for career progression

To apply click the "Apply Now" to submit your updated resume and cover letter, further enquiries can be directed to Geneva Buguis at recruitment@ahrens.com.au

Ahrens is an Equal Opportunity employer who recognise the value in a diverse workforce. We are dedicated to promote an inclusive workplace and encourage applications from all genders and people of Indigenous backgrounds.