Used and Rental Officer

About the Company

Our Company & Commitment

With over 4,500 employees, WesTrac is one of the world's largest authorised Cat® equipment dealers, offers a wide range of mining and construction equipment and management solutions.

At WesTrac, we reflect diverse communities, celebrate our people's diversity, and create a culture where employees feel safe to be their authentic selves. We encourage applications from First Nations people, LGBTQIA+ individuals, and those from culturally diverse backgrounds. WORK180 endorsed employer for our commitment to diversity, inclusion, and equality.

Reference Number: 6275

About the Role

Reporting to the Business Manager - Used Equipment & Rental, the Used Equipment & Rental Officer will join our Sales & Operations team on a permanent, Full-Time basis in our Perth Branch (Reid Road, Perth Airport)

In this role, you will provide comprehensive administrative support to the Used Equipment & Rental department, ensuring the smooth and efficient operation of day-to-day activities. You will be responsible for researching and responding to information requests, preparing and analysing reports, and maintaining accurate and confidential records. Drawing on data from a variety of internal and external sources, you will help deliver meaningful insights to support business decision-making.

The role also involves coordinating correspondence, supporting budgeting and business planning activities, and liaising with customers, suppliers, and internal stakeholders. This is an excellent opportunity for a highly organised administrator who enjoys working with data, managing multiple priorities, and contributing to the success of a busy commercial team.

Roster – 5Days Mon – Fri , 8.5 Hrs/Day (Inc Meal Breaks)

What You'll Do:

• Provide comprehensive administrative support, including producing, maintaining, and improving departmental documents, databases, records, and office systems.
• Prepare and manage executive correspondence, reports, meeting agendas, presentations, and minutes for senior leadership review and approval.
• Collect, analyse, and consolidate data from various sources to produce accurate reports, insights, trend analyses, and business information.
• Coordinate meetings, conferences, travel arrangements, and executive schedules to maximise operational efficiency and support business objectives.
• Support departmental budgeting, procurement, compliance, and business planning activities while ensuring adherence to organisational policies and procedures.

Skills & Experience:

• Proven administrative support experience, including managing complex documents, records, correspondence, and departmental systems.
• Advanced proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook) and the ability to support colleagues with system and process improvements.
• Strong data analysis and reporting skills, with experience collating, interpreting, and presenting information from multiple sources.
• Excellent verbal and written communication skills, including preparing executive-level reports, agendas, meeting minutes, and professional correspondence.
• Demonstrated planning, organisation, and coordination experience, including scheduling, travel arrangements, event coordination, budget monitoring, and prioritising multiple tasks.

Our Benefits include, but are not limited to:

• Financial Benefits - Paid Parental Leave & Secondary Carers Leave, Salary Sacrificing, Novated Leasing, Income Protection Insurance & more than 600 retail discounts, such as, Coles, Petbarn, Virgin, HOYTS & Crown.
• Health & Wellness - Discounts with BUPA, Fitness Passport to access multiple gyms across Australia & EAP access to support you and your immediate family.
• Culture & Career - Personal and Team Recognition (Made for More awards), Internal Career Progression, Training & Flexibility through our award-winning WesTrac Institute
• Employee Referral Program - Opportunity to receive a referral bonus up to $5000 for applicable roles
• Additional Perks - Emergency Services Leave, Defence Force Reserves Leave & Employee Share Purchase Plan opportunity.

Our Company & Commitment

With over 4,500 employees, WesTrac is one of the world's largest authorised Cat® equipment dealers, offers a wide range of mining and construction equipment and management solutions.

At WesTrac, we reflect diverse communities, celebrate our people's diversity, and create a culture where employees feel safe to be their authentic selves. We encourage applications from First Nations people, LGBTQIA+ individuals, and those from culturally diverse backgrounds. WORK180 endorsed employer for our commitment to diversity, inclusion, and equality.

Reference Number: 6275