Site Administrator

About the Company

UGL Transport doesn’t just build and maintain transport infrastructure — we help shape safer, more connected and more sustainable communities. Our people play a meaningful role in delivering essential services that make everyday life better, now and into the future.

We work alongside leading global organisations, government bodies and public institutions, using innovative and sustainable technologies across the transport sector. Just as importantly, we foster a culture where people feel respected, supported and empowered to grow.

An exciting opportunity exists for an organised and proactive Site Administrator to join our team at the Hunter Valley Maintenance Centre and provide essential support to our maintenance operations

About Your Role

Reporting to the Area Business Manager, you will be responsible for providing day-to-day administrative support to the operations team, ensuring efficient site administration and contributing to the smooth running of the maintenance facility. This role is ideal for someone who thrives in a fast-paced environment, enjoys variety in their work, and takes pride in delivering exceptional support to stakeholders across the business.

Key Responsibilities

• Provide administrative support to site leadership and operational teams
• Maintain maintenance records, work orders, asset movement and service documentation
• Support onboarding activities for new employees and contractors.
• Assist with invoicing and financial administration activities.
• Provide payroll support including timesheet entry, leave administration and roster updates.
• Coordinate travel, accommodation and site logistics.
• Raise purchase orders, organise PPE and maintain training records
• Prepare reports and support compliance and record-keeping requirements
• Assist with site projects and continuous improvement initiatives as required

About You

You are highly organised, detail-oriented and enjoy supporting busy operational teams. You can manage multiple priorities, build strong working relationships and maintain accuracy in a fast-moving environment.

• Previous experience in an administration, site support or coordination role
• Experience using SAP or a similar ERP system
• Strong Microsoft Office skills, particularly Word, Excel and Outlook
• Excellent communication and stakeholder engagement skills
• Strong organisational and time-management abilities
• A proactive and customer-focused approach
• Experience within rail, transport, mining, manufacturing, defence or another safety-critical industry will be highly regarded.

Why Join UGL Transport?

• Permanent full-time opportunity with a secure and growing business
• Diverse and varied role where no two days are the same
• Supportive and collaborative team environment
• Opportunities for career development and internal progression
• Access to employee discounts, wellbeing initiatives and Employee Assistance Program (EAP).
• Be part of a business that prioritises safety, inclusion and continuous improvement.
• Work alongside experienced operational leaders and gain exposure to a dynamic rail maintenance environment.

Ready to make an impact? Apply today and join UGL Transport!

ID Ref: 268515 #LI-AJ1