Site Administration Officer

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Job Title

Site Administration Officer

Job Roster

Lifestyle friendly 8/6 roster

Job Summary

Provide on-site administrative support including the preparation of correspondence, inventory management, travel arrangements and other company tasks.

Job Statement

We have a great opportunity for an Administration Officer to join our Commercial & Administration team at our Leonora Operations.

Reporting to the Superintendent Camp & Administration, we are seeking a highly motivated Administration Officer to join our busy site team supporting the Leonora Operations. This is a fast-paced role and you will be given the opportunity to show case your administrative skills in a customer-facing role. Your ability to create positive working relationships at all levels of the organisation will be paramount, as will be your ability to juggle multiple tasks.

This is a full-time permanent opportunity, working 8 days on, 6 days off roster. The role may be Fly-in Fly-out from Perth WA, Drive-in Drive-out from Kalgoorlie or residential in Leonora.

The opportunity

• Provide efficient, confidential and timely processing of Site Access Compliance applications.
• Enforce visitors, new employees and contactor site entry procedures.
• Coordinate travel, accommodation, site movements and associated requirements for employees, contractors and visitors, including changes, follow up and issue resolution
• Maintain accurate accommodation, travel and site access records across relevant systems
• Possess an efficient professional telephone manner along with a professional approach at the front reception desk.
• Coordinate reception and all contractor and site visitor induction processes.
• Maintain a high level of confidentiality, accuracy and professionalism when handling sensitive personnel, contractor and operational information.
• Coordinate and follow up flight, accommodation, camp and maintenance related matters, including resident enquiries, no shows, late changes, recurring service issues and escalation with relevant internal and external stakeholders.
• Provide comprehensive and confidential administrative support to the General Manager of the Leonora Operations.
• Support the Commercial Manager with contractor management and projects as required

What you can expect from us

• A caring and supportive culture.
• Professional and positive team environments on site, and at all facilities.
• A 'grow our own' approach with a preference to develop and promote internally.
• Access to professional development activities and educational assistance.
• Competitive salary and options for salary sacrificing.
• Air-conditioned, comfortable accommodation facilities with private ensuite.
• Onsite gym, recreation room, BBQ area and access to the Leonora Township facilities.

We would love to hear from you if you have​:

• Strong computing skills, general office administration and experience with accommodation management software – Inflight, SAMS, PeopleTray.
• Demonstrated relevant resources industry experience in a site based environment.
• Excellent MS Office skills particularly using MS Word and Excel.
• Professional, flexible and adaptable attitude with a positive customer service approach.
• Ability to be a supportive team player and the ability to work effectively within a team.
• Strong communication skills and ability to influence others.
• Ability to work to tight deadlines, conflicting priorities, and on multiple tasks.
• High level of enthusiasm for the work with high performance goals.
• Commercial acumen relevant to the role.
• a current unencumbered ‘C’ Class Drivers Licence.

Does this sound like you? If so, we’d love to hear from you.