Senior Administrator

About the role

We are seeking a Senior Administrator to support the AMPOL Turnaround, commencing ASAP.

This role is essential to ensuring smooth daily administration, mobilisation, workforce support, workpack management, and timekeeping throughout the turnaround period.

You will work initially 5 days (Mon-Fri) leading to 6 days on / 1 day off roster, for the duration of the shutdown.

You will partner closely with site leadership, supervisors and work crews, managing documentation, timesheets, travel logistics, onboarding and reporting. As the turnaround progresses, the role will expand into cost control, invoice support and daily DIMES uploads (direct labour hours to AMPOL SAP).

What we offer

• Opportunity to step into cost control and commercial tasks
• Work within one of Australia’s largest refinery shutdown environments
• Supportive team environment with opportunities for growth
• Access to UGL learning and development programs

Key Responsibilities

• Prepare field work packs, ensuring crews have all required hardcopy documentation for safe and compliant task execution.
• Support travel and accommodation requests for shutdown personnel.
• Manage onboarding administration, including documentation, system entry and compliance checks.
• Oversee daily timesheet management and gate time verification.
• Assist with cost control activities, including invoice preparation and daily DIMES uploads to AMPOL SAP.

About You

• High capability with Excel is essential
• Experienced in administrative support within high volume or operational environments
• Highly organised, proactive and adaptable in fast paced settings
• Strong attention to detail and comfortable learning new digital systems
• Collaborative and confident working with multiple stakeholders
• Customer focused, team oriented and committed to supporting safe operations

About UGL

As part of the CIMIC Group, UGL values diversity in backgrounds, ideas and work styles. We encourage applications from women, Aboriginal and Torres Strait Islander peoples, people with disabilities, culturally diverse candidates and mature aged workers.

How to apply

If this role sounds like you, please click Apply and follow the prompts. Shortlisted applicants will be contacted.

Screening checks may include right to work verification, reference checks, national criminal history checks, and a preemployment medical including drug and alcohol testing.