Project Coordinator

About the Company

UGL provides engineering, construction, and maintenance services across industries including oil and gas, power, renewables, resources, water, defence, and telecommunications, in a fast-paced and ever-evolving environment.

Be part of the team delivering the Rail, Integration and Systems (RIS) Alliance – a critical package of works supporting the iconic Cross River Rail project. This is more than a rail project. It's a once-in-a-generation opportunity to help reshape Brisbane’s public transport network and leave a legacy for future generations.

About the Role

The purpose of this role is to provide comprehensive project coordination and administrative support to the Lead Integrator and Integration team. The position serves as a central operational hub by managing document control compliance in TRIM and SharePoint, maintaining project trackers, and delivering full secretariat support for key meetings. Additionally, the role drives efficiency by managing low-complexity projects, preparing high-level briefing materials for major stakeholders.

Key Responsibilities

• Design, develop and implement effective tools and processes for delivering and monitoring allocated tasks and activities as required by the Lead Integrator.
• Monitoring and updating of Lead Integrator related registers, trackers, and management tools. Advising internal and external stakeholders of pending requirements and deadlines as required.
• Ensure the Lead Integrator team document control standards are maintained according to the Project Information Management Plans in TRIM, SharePoint, and other relevant systems. This includes uploading and correctly filing all relevant correspondence, files, and approved documents and distribution, if required, to relevant stakeholders.
• Project Management of low complexity projects to support the Integration team.
• Assist Integration team members in their duties, providing coordination and administrative support as requested, including providing coverage for applicable duties during absences.
• Consult, liaise, and negotiate with internal and external stakeholders, partners, and suppliers to deliver allocated tasks and activities.
• Coordinate and assist in the preparation of project briefings and associated deliverables for the Lead Integrator, Cross River Rail Delivery Authority, Queensland Rail and the Department of Transport and Main Roads.
• Participate in Project Reporting monthly cycle activities, including contributing to detailed project reviews for Weekly, Monthly and Quarterly reviews.
• Preparation of documentation, including presentations, reports, and briefing papers for project related meetings.
• Provide secretariat support to the Lead Integrator for related team meetings including Leading and chairing meetings where applicable, Preparation of meeting packs and agendas and minute taking, and updating and tracking action registers

About You

• Min of 2 years’ experience undertaking similar role in infrastructure or systems projects
• Project Management qualifications highly desirable but not essential
• Strong interpersonal skills, including a demonstrated ability to build effective relationships and work productively with a diverse range of internal and external stakeholders.
• Ability to provide clear and concise written and verbal communication with demonstrated ability to produce clearly articulated briefings and reports.
• Strong computer skills in TRIM and Sharpoint would be highly regarded

What we offer

• Enjoy access to flexible working arrangements
• Benefit from 16 weeks of paid primary parental leave.
• Complimentary salary continuance insurance.
• Discounted Medibank health insurance.
• Shape your career with an Individual Development Plan.
• Participate in our Wellness Program with AIA Vitality.
• Access our OneRewards Discount Program.

How to apply

If this role sounds like you, please click on the apply button and follow the prompts. We will get in touch if you are shortlisted for this opportunity.

Please note: As part of the recruitment process, relevant screening checks will be conducted. These may include reference checks, verification of the right to work in Australia, a national criminal history check, anti-money laundering checks, and a pre-employment medical assessment (including drug and alcohol screening).

Job Ref 268506