Project Administrator

About the Role

Project Administration & Coordination

• Provide day-to-day administrative support to the Project Management Team.
• Coordinate project administration activities including mobilisation, demobilisation, travel, accommodation and workforce logistics.
• Maintain accurate project records, databases and administrative systems.
• Prepare and distribute project reports, documentation and correspondence.
• Support project reporting requirements and site progress tracking.

Workforce & Logistics Management

• Maintain site personnel rosters and workforce tracking records.
• Coordinate travel arrangements and accommodation bookings for project personnel.
• Monitor personnel movements and remote area workforce logistics.
• Assist with onboarding and mobilisation requirements for site personnel.

Permit & Compliance Management

• Act as the primary liaison with IOC regarding Permit-to-Work requirements.
• Coordinate permit applications and approval processes.
• Ensure approved permits are distributed to field personnel.
• Support compliance with project management plans, procedures and governance requirements.
• Assist with DBYD requirements and associated documentation.

Project Team Support

• Provide administrative support to the Project Manager, Construction Manager, Supervisors and Safety Advisor.
• Assist with project coordination activities to support successful delivery outcomes.
• Undertake additional administrative duties as required.

What you'll need to succeed

• Demonstrated commitment to safety and a strong safety-first mindset.
• Previous experience in project administration within construction, infrastructure, energy, mining, oil & gas or similar industries.
• Experience working in remote site environments.
• Ability and willingness to work on a 21:7 FIFO/DIDO roster.
• Experience coordinating travel, accommodation and workforce logistics.
• Experience maintaining personnel rosters and workforce tracking systems.
• Experience with permit administration and project documentation management.
• Strong organisational and time management skills with the ability to manage multiple priorities.
• Excellent communication and stakeholder engagement skills.
• High attention to detail and accuracy in reporting and record management.
• Proficiency in Microsoft Office Suite, particularly Excel and Word.

What you'll get in return

• $725 per day worked (12-hour days)
  Travel Rate: $604 per day (10-hour travel days)
• Flights, accommodation and company vehicle provided
• Opportunity to work on a major national infrastructure project
• FIFO/DIDO arrangements available from NSW or QLD
• Dynamic project environment with a highly experienced project team
• Long-term project assignment Sep 2026 - April 2027

What you need to do now

• If you're interested in hearing more, click 'Apply Now' to forward an up-to-date copy of your CV to Rearne.Hughes@hays.com.au, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.

LHS 297508