Project Administrator - Autonomy

Our Opportunity

• Work Location: Perth – Fortescue’s Perth office is located on the traditional lands of the Whadjuk Noongar people
• Roster: Monday to Friday
• 12-month secondment or fixed term contract

The Project Administrator plays a crucial role in supporting the smooth execution of projects within the organisation. They are responsible for providing administrative assistance to the team and ensuring that travel documentation, purchase requests, and invoicing are effectively managed. You will also contribute to the efficiency and success of projects by maintaining accurate records, coordinating meetings, and facilitating communication among team members and stakeholders.

Key Responsibilities

• Administrative support to the Team
• Organise travel arrangements for Automation personnel (FIFO, Domestic & International)
• Management of new starter co-ordination and mobilisation – including using Fieldglass for labour hires
• Raise purchase requisitions in SAP Fiori
• Processing invoices in SAP
• Expense management
• Maintain Rosters and registers
• Organise meetings, VIP Visits, functions and venue hire
• Liaison with Contractors, Management and the wider Automation team
• Organisational structure updates in Success Factors
• Organise confidentiality agreements, keeping register up to date and organising training
• Any other Ad-hoc duties as requested.

Qualifications and Experience

• Strong organisational skills with the ability to manage multiple tasks and priorities effectively
• Excellent attention to detail and accuracy in documentation and record-keeping
• Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook)
• Effective communication skills, both written and verbal, with the ability to interact professionally with team members and stakeholders
• Proactive and resourceful approach to problem-solving and task execution
• Ability to work collaboratively in a team environment and build positive working relationships
• Adaptability and flexibility to adjust to changing priorities and deadlines
• Experience with travel booking systems such as SAMS, or InFlight would be highly regarded
• Success Factors, SAP GUI and SAP Fieldglass experience would be highly regarded.
• Exposure to AI systems and capability to incorporate this into role requirements

About Us

• Be part of something big. Fortescue is leading the world with our plan to decarbonise our iron ore operations, projects that harness renewable energy and the development of technology that will change our planet forever.

Our Commitment

• Fortescue celebrates individual strengths and team members are encouraged to bring their whole selves to work. Our global workforce drives and promotes an inclusive culture, both within our organisation and throughout the communities we interact with. Diverse backgrounds include First Nations Peoples, people with disabilities, LGBTQ+ community, gender, neurodiverse, cultural diversity, all age groups, and those with an intersectional or multiple diverse characteristics. We encourage candidates from all backgrounds to apply.

• https://fortescue.com/careers

Internal Candidates / Current Contractors please apply via Success Factors Careers Portal. For further information on how to apply please visit the Fortescue Hub.

• Fortescue reserves the right to close applications early should a suitable pool of candidates be identified. Fortescue will never contact you to ask for payment of any kind, whether directly or through a third party.