Project Administrator

About the Company

UGL – Big projects. Big careers. We keep Australia moving through our transport manufacturing, maintenance and operations offering, and we support the energy sector through renewables, power generation, resources and transmission operations. We are an end-to-end engineering and services provider and one of Australia’s largest in-house design houses. We’re the people behind communications, transport, utilities, power, oil, gas, Defence and renewables—delivering complex projects that shape the nation.

About the Role

With a strong pipeline of projects across the Fuels and Energy sector, we are seeking an experienced Project Administrator to join our Brisbane CBD team. In this role, you will support project delivery teams in a fast-paced, high-volume environment, with a strong focus on procurement coordination, vendor engagement, and commercial support activities. You will work closely with delivery teams, procurement stakeholders, and key internal functions to ensure efficient coordination, reporting, and administrative support across multiple projects. This role is ideally suited to Project Administrators with experience in Oil & Gas, Utilities, Heavy Industrial, or Construction environments, particularly those who thrive in dynamic, site-influenced project settings and have exposure to procurement or supply chain processes.

Key Responsibilities

• Provide end-to-end project administration support across multiple workstreams
• Coordinate project procurement activities, including raising purchase requisitions, tracking orders, and liaising with vendors and internal procurement teams
• Coordinate documentation, reporting, and project correspondence
• Maintain project records, procurement registers, and systems (SAP, SharePoint, MS Office)
• Support project and delivery teams with scheduling, reporting, and deliverables tracking
• Manage onboarding, timesheets, procurement coordination, and general logistics
• Ensure timely follow-up on key actions, procurement milestones, deadlines, and outstanding items
• Assist with document control, ensuring compliance with project, procurement, and client requirements
• Liaise with internal stakeholders, procurement teams, and site teams to keep projects moving efficiently

About You / Requirements

• Proven experience in a Project Administrator role within Oil & Gas, Utilities, Construction, Heavy Industrial environments or similar
• Exposure to procurement, purchasing, or supply chain coordination within a project environment
• Strong systems capability including SAP (or other ERP), SharePoint, and MS Office Suite
• Highly organised with strong attention to detail and the ability to manage competing priorities
• Experience supporting maintenance, engineering, or project delivery teams in a high-volume environment
• Strong communication skills with the ability to engage across multiple stakeholders and vendors
• Proactive approach with strong follow-up and coordination capability
• Ability to work effectively in a fast-paced, deadline-driven environment

What’s On Offer / Benefits

• Diverse opportunities to grow, back yourself and achieve
• Access to flexible working arrangements and 16 weeks paid primary parental leave
• Staff discount program across shopping, food and wine, insurance, health & wellbeing and more
• Be supported to pursue educational and leadership development opportunities
• Access endless career pathways, with a strong focus on internal promotion across UGL and the CIMIC Group

Diversity & Social Inclusion

UGL is committed to creating a diverse and inclusive environment where each employee feels safe to bring their whole selves to work. We encourage applications from Indigenous Australians, Women, Military Veterans, people from diverse cultural backgrounds, people with disabilities and the LGBTIQ+ community. As part of the recruitment process, checks may include police checks, medical, drug & alcohol testing, right to work verification and reference checks.