Project Administrator

About the Company

UGL provides engineering, construction, and maintenance services across industries including oil and gas, power, renewables, resources, water, defence, and telecommunications, in a fast-paced and ever-evolving environment. Be part of our team delivering North East Link which is Victoria’s largest transport infrastructure project. Joining this landmark project offers you the opportunity to gain invaluable experience on one of Australia’s most complex and career-defining infrastructure programs. Upon completion, North East Link will transform Melbourne’s transport network, reducing congestion, improving connectivity, and creating a lasting legacy for the city.

About the Role

Based in our Abbotsford project site office, this role will provide all administration and documentation support to the project as required to ensure the smooth day-to-day running of the project and site.

Key Responsibilities

• Coordinate the onboarding and mobilisation of employees, subcontractors, and plant equipment, ensuring all site entry requirements are completed.
• Arrange and manage the ordering, distribution, and inventory of Personal Protective Equipment (PPE) to support site safety requirements.
• Provide general administrative support to the construction team, including document preparation, record management, and coordination of day-to-day site administration activities.
• Provide administrative support to the site project team to ensure the efficient operation of project activities.
• Coordinate the procurement of materials, equipment, and consumables, including arranging and tracking deliveries to site.
• Manage SAP transactions, including the creation and maintenance of purchase orders, goods receipting, journal processing, and resolution of related queries.
• Reconcile financial and operational data between the Accounts Department and site records to ensure accuracy.
• Maintain systems, records, and procedures to support contractual and compliance requirements.
• Assist in the preparation of project reports by compiling and providing relevant data and information.
• Maintain an organised filing and document control system, ensuring site documentation is accurate, accessible, and up to date.
• Coordinate corporate functions, meetings, and site events as required.
• Arrange travel, accommodation, and mobilisation logistics for employees and subcontractors.
• Perform other duties and administrative tasks as reasonably directed by management.

About You

• Previous administrative experience in a Construction / Project site environment
• Proficient skills in computers: MS Word, Excel, Access, email etc.
• Demonstrated ability to work independently to organise and prioritise demands, handle multiple complex tasks simultaneously, set and meet deadlines and follow-through within a fast paced environment with multiple and competing demands

About UGL

As a member of the CIMIC Group of companies, we value diversity in our team’s backgrounds, ideas, work styles.

We are an Equal Opportunity Employer and strongly encourage applications from women, people with disabilities, Aboriginal & Torres Strait Islander people, mature aged workers and individuals from culturally diverse backgrounds.

What we offer

• Benefit from 16 weeks of paid primary parental leave.
• Complimentary salary continuance insurance.
• Discounted Medibank health insurance.
• Shape your career with an Individual Development Plan.
• Participate in our Wellness Program with AIA Vitality.
• Access our OneRewards Discount Program.

How to apply

If this role sounds like you, please click on the apply button and follow the prompts. We will get in touch if you are shortlisted for this opportunity.

Please note: As part of the recruitment process, relevant screening checks will be conducted. These may include reference checks, verification of the right to work in Australia, a national criminal history check, anti-money laundering checks, and a pre-employment medical assessment (including drug and alcohol screening).

Job Ref 268508