Project Administrator

About the Company

Your new company

Hays are partnered with an organisation undertaking a critical repair programme as part of ongoing capacity maintenance works. The objective of this project is to complete essential repairs that maintain the required operational capacity of the pipeline network.

Works will include underground excavation, coating removal, inspection and repair activities completed during the summer construction period.

About the Role

Project Administration & Coordination

• Provide day-to-day administrative support to the Project Management Team.
• Coordinate project administration activities including mobilisation, demobilisation, travel, accommodation and workforce logistics.
• Maintain accurate project records, databases and administrative systems.
• Prepare and distribute project reports, documentation and correspondence.
• Support project reporting requirements and site progress tracking.

Workforce & Logistics Management

• Maintain site personnel rosters and workforce tracking records.
• Coordinate travel arrangements and accommodation bookings for project personnel.
• Monitor personnel movements and remote area workforce logistics.
• Assist with onboarding and mobilisation requirements for site personnel.

Permit & Compliance Management

• Act as the primary liaison with IOC regarding Permit-to-Work requirements.
• Coordinate permit applications and approval processes.
• Ensure approved permits are distributed to field personnel.
• Support compliance with project management plans, procedures and governance requirements.
• Assist with DBYD requirements and associated documentation.

Project Team Support

• Provide administrative support to the Project Manager, Construction Manager, Supervisors and Safety Advisor.
• Assist with project coordination activities to support successful delivery outcomes.
• Undertake additional administrative duties as required.

What you'll need to succeed

• Demonstrated commitment to safety and a strong safety-first mindset.
• Previous experience in project administration within construction, infrastructure, energy, mining, oil & gas or similar industries.
• Experience working in remote site environments.
• Ability and willingness to work on a 21:7 FIFO/DIDO roster.
• Experience coordinating travel, accommodation and workforce logistics.
• Experience maintaining personnel rosters and workforce tracking systems.
• Experience with permit administration and project documentation management.
• Strong organisational and time management skills with the ability to manage multiple priorities.
• Excellent communication and stakeholder engagement skills.
• High attention to detail and accuracy in reporting and record management.
• Proficiency in Microsoft Office Suite, particularly Excel and Word.
• Current unrestricted driving licence.
• Current 4WD training/certification.
• Ability to work collaboratively within a project team environment.

What you'll get in return

• ******$******725 per day worked (12-hour days)
  Travel Rate: $604 per day (10-hour travel days)
• Flights, accommodation and company vehicle provided
• Opportunity to work on a major national infrastructure project
• FIFO/DIDO arrangements available from NSW or QLD
• Dynamic project environment with a highly experienced project team
• Long-term project assignment through to Sep 2026 - April 2027

What you need to do now

• If you're interested in hearing more, click 'Apply Now' to forward an up-to-date copy of your CV to Rearne.Hughes@hays.com.au, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.