Project Administrator

Based in  Gladstone

Full Time Casual Role (Potential to Extend)

Hybrid Working Options

With a strong pipeline of work across the Fuels and Energy sector, we are seeking an experienced Project Administrator to support site-based delivery in Gladstone. This is a casual position with the potential to transition into a longer-term opportunity.

This role is ideal for an administrator with shutdown and mobilisation experience, who thrives in fast-paced, site-driven environments and is confident supporting compliance, workforce coordination, and project controls.

About the role

You will play a key role supporting project and shutdown delivery teams with a strong focus on workforce coordination, compliance, and site readiness. Your responsibilities will include:

• Supporting shutdown and mobilisation activities, including onboarding, site readiness, and workforce coordination
• Managing timesheets and payroll inputs, ensuring accuracy and timely submission
• Maintaining and updating training matrices, ensuring workforce compliance and site access requirements are met
• Coordinating compliance documentation, inductions, and project-related records
• Raising and managing purchase orders (POs), tracking expenditure, and liaising with internal procurement teams
• Assisting with project documentation, reporting, and general administration support
• Coordinating logistics for personnel, including travel, accommodation, and mobilisation scheduling
• Liaising with site teams, project managers, and internal stakeholders to ensure smooth project delivery
• Ensuring timely follow-up on outstanding actions, compliance requirements, and deadlines

What we’re looking for

• Proven experience as a Project Administrator in site-based environments, ideally within Oil & Gas, Energy, Utilities, or Heavy Industry
• Strong exposure to shutdowns and/or mobilisation activities
• Experience managing timesheets, compliance processes, and workforce coordination
• Confidence maintaining training matrices and tracking workforce competencies
• Experience with purchase orders and basic procurement processes
• Strong systems capability (SAP or similar ERP systems, MS Office, SharePoint)
• Highly organised with strong attention to detail and ability to manage competing priorities
• A proactive, hands-on approach with strong communication skills

Why join UGL?

• Opportunity to work on major energy projects in a key regional hub (Gladstone)
• Casual role with potential for longer-term engagement
• Supportive team environment within a leading engineering and services business
• Access to ongoing career pathways across UGL and the CIMIC Group