New Machines Logistics Coordinator

Reporting into Inventory, Data and Reporting Supervisor the New Machines Logistics Coordinator will join our team on a full-time basis at our Guildford Branch. This role involves supervising and overseeing every facet of equipment movement, ensuring timely execution to exceed customer expectations.

Roster: Monday – Friday, 8.5 hours/day (including meal break)

What You’ll Do:

• Execute transportation administration for machine deliveries, ensuring bookings are accurately recorded, aligned to delivery schedules, and completed within required on‑site timeframes.
• Coordinate machine movement activities while completing all associated administrative requirements for transfers from the wharf, between WesTrac branches, and to customer demo sites.
• Maintain accurate inventory and shipping data across key systems (e.g., DBSi, Smartsheet) through diligent tracking, analysis, and updates.
• Coordinate new machine licensing to ensure paperwork is submitted, DOT inspections scheduled, and license plates delivered to the Workshop before customer delivery.
• Act as the primary point of contact for the movement, tracking, and status of all new machines and attachments.
• Communicate and negotiate effectively with stakeholders, providing timely updates on supply chain impacts for new machines and attachments.
• Collaborate closely with the downstream stakeholders to ensure consistent visibility of machine movement progress

Skills & Experience:

• Proven background in logistics, supply chain, or transport, with solid hands‑on experience.
• Tech‑competent and comfortable navigating multiple systems, including intermediate MS Office skills, particularly Excel.
• Proven ability to manage competing deadlines, applying sound judgement to prioritise urgent and important tasks.
• Sharp data skills with the ability to analyse, problem‑solve, and drive improvements using lean thinking.
• Confident communicator with strong negotiation and influencing abilities across all stakeholder levels.
• Commercially savvy and customer‑focused, with excellent planning and organisational strengths.
• A proactive team player who can work independently, champion change, and push operational excellence.
• Strong presentation and public speaking capabilities are highly regarded.

Our Benefits inclusive of but not limited to:

• Financial Benefits – Paid Parental Leave & Secondary Carers Leave, Salary Sacrificing, Novated Leasing, Income Protection Insurance & More than 600 retail discounts such as Coles, Petbarn, Virgin, HOYTS & Crown.
• Health & Wellness – Discounts with BUPA, Fitness Passport to access multiple gyms across Australia & EAP access to support you and your immediate family.
• Culture & Career – Personal and Team Recognition (Made for More Awards), Internal Career Progression, Training & Upskilling through our award-winning WesTrac Institute.
• Additional Perks – Emergency Services Leave, Defence Force Reserves Leave & Employee Share Purchase Plan opportunity.

Our Company & Commitment

With over 4,500 employees, WesTrac is one of the world's largest authorised Cat® equipment dealers, offering a wide range of mining and construction equipment and management solutions.

At WesTrac, we reflect diverse communities, celebrate our people's diversity, and create a culture where employees feel safe to be their authentic selves. We encourage applications from First Nations people, LGBTQIA+ individuals, and those from culturally diverse backgrounds. WORK180 endorsed employer for our commitment to diversity, inclusion, and equality.

Reference Number: 5483