Mine Site Administrator

ABOUT US

PYBAR – a Thiess Company – is a leading provider of mining services, specialising in metalliferous underground hard rock mining. Since 1993, our success has been built on safe, efficient underground infrastructure development and consistent, reliable production.

We deliver projects across Australia, from large, established mining operations to greenfield developments. Our capabilities span mine development, production, cable bolting and drilling, raise boring, shotcreting, and fleet services.

THE OPPORTUNITY

We are seeking an organised and proactive Site Administrator to join our team at Hillgrove Mine, near Armidale, NSW. This is an exciting opportunity for a motivated administration professional to become a valued member of a close-knit site team while supporting a busy underground mining operation.

Working closely with site leadership, employees, and contractors, you will play a key role in ensuring the smooth day-to-day operation of the site. This position is ideal for someone who enjoys variety, thrives in a fast-paced environment, and takes pride in delivering high-quality administrative support.

This is a residential, Monday to Friday role, ideally suited to candidates based in Armidale, Hillgrove, Uralla, or surrounding regions.

KEY RESPONSIBILITIES

• Provide administrative support to site management and operational teams
• Maintain site records, filing systems, and compliance documentation
• Coordinate employee onboarding, inductions, and workforce records
• Manage rosters, accommodation records, and travel arrangements as required
• Process timesheets, purchase orders, invoices, and other site documentation
• Prepare reports, presentations, and site communications
• Liaise with employees, contractors, suppliers, and corporate departments
• Ensure accurate data entry and maintenance of company systems

ABOUT YOU

• Previous administration experience (all industry backgrounds considered)
• Strong computer skills, including Microsoft Office Suite
• Excellent written and verbal communication skills
• Highly organised with strong attention to detail
• Ability to manage competing priorities and meet deadlines
• Team-focused with a proactive, can-do attitude
• Commitment to safety and fostering a positive workplace culture
• Current C Class Manual Driver's Licence (essential)
• Ability to satisfy site access requirements, including medical, drug and alcohol testing, police check, and licence verification

This is a great opportunity to join a growing operation where your contribution will be valued and where you'll enjoy working as part of a supportive, community-focused team.

THE FUN STUFF

• Training and development opportunities
• Being an employee of PYBAR you will have exclusive access to PYBAR Perks! (See further details below).
• Employee recognition programs.
• Grow your career with us! - Reimbursement of approved courses & study.
• Paid parental leave benefits.

PYBAR PERKS

• Milestone service awards and gifts - PYBAR celebrating with you.
• Hospital Help, have $500 contributed towards your private health hospital excess.
• Medibank corporate private health insurance discount of 9% for you and your family.
• Reimbursement for prescription safety glasses up to $350.
• Toyota fleet discounts & novated leasing options.
• Book your next family holiday today! Access to travel insurance & car hire discounts.
• JB HiFi discounts.
• Qantas Club and Virgin lounge membership discounts.

INCLUSION & DIVERSITY

Inclusion and diversity is important to us, which is why ‘Respect’ is one of our core values. We welcome and strive for a diverse workforce and to help us achieve this, we would love to receive applications from females, Indigenous Australians, LGBTQI+ community members and anyone else who would love to join our team.

HOW TO APPLY

PYBAR follows a strict pre-employment process for all successful applicants, which will include reference checks, a national police clearance check and Pre-employment medical. This is essential for employment with PYBAR, and the recruitment team will guide you through this process after a successful interview.

To apply online, please click on the appropriate link below. Alternatively, for a confidential discussion, please reach out to our Talent team at Talent@PYBAR.com.au