Maintenance Planner

Reporting to the Area Manager, the Maintenance Planner schedules and coordinates all after sales maintenance and repairs in Heavy Construction Machines & Components Workshops, working with Customer Service and Workshop Supervisors to plan and execute repairs. The role ensures build bays, tooling, parts, labour, and external supplies are organised so work is completed on time and meets customer expectations.

Location: Perth Precinct

Roster: Monday–Friday, 10.5 hrs/day (incl. meal break)

What You’ll Do

• Lead by example, modelling WesTrac values and promoting a strong safety and accountability culture.
• Ensure all safety procedures, Life Saving Rules, and safe working practices are followed, including completing Safe Act Observations and reporting hazards.
• Develop and maintain accurate repair schedules by reviewing forecasts, confirming labour and resource availability, collaborating with Workshop Leaders, and keeping real‑time schedule tracking to meet customer timeframes.
• Monitor and report flat rate variances to ensure jobs remain within budget and cost recovery processes are followed in line with Work Order Policy.
• Support timely customer invoicing by managing variances effectively so monthly targets are met and budgets are maintained.
• Coordinate vendors to ensure supplies, services, and documentation are delivered accurately, safely, and on time, maintaining quality and compliance so repairs stay on schedule and meet customer requirements.
• Liaise with Stores and stakeholders to track repair progress, consolidate required parts, and support scheduled work delivery while maintaining strong relationships and meeting customer and project expectations.
• Drive continuous improvement by identifying and actioning process enhancements, promoting CPS practices, and participating in CPS activities to improve workshop efficiency and team performance.

Skills & Experience

• Mechanical Trade Certificate required with minimum 7 2 years post qualification experience within a maintenance role

• 2–5 years’ experience in planning / scheduling, workshop coordination, or a similar technical planning role.

• Excellent communication, stakeholder management, analytical and organisational skills.

• Strong technical aptitude with the ability to interpret technical information quickly.

• Proficiency with MS Projects and Excel

Our Benefits inclusive of but not limited to:

• Financial Benefits – Paid Parental Leave & Secondary Carers Leave, Salary Sacrificing, Novated Leasing, Income Protection Insurance & More than 600 retail discounts such as Coles, Petbarn, Virgin, HOYTS & Crown.

• Health & Wellness – Discounts with BUPA, Fitness Passport to access multiple gyms across Australia & EAP access to support you and your immediate family.

• Culture & Career – Personal and Team Recognition (Made for More Awards), Internal Career Progression, Training & Upskilling through our award-winning WesTrac Institute.

• Employee Referral Program– Opportunity to receive a referral bonus up to $5000 for applicable roles.

• Additional Perks – Emergency Services Leave, Defence Force Reserves Leave & Employee Share Purchase Plan opportunity

Our Company & Commitment

With over 4,500 employees, WesTrac is one of the world's largest authorised Cat® equipment dealers, offering a wide range of mining and construction equipment and management solutions.

At WesTrac, we reflect diverse communities, celebrate our people's diversity, and create a culture where employees feel safe to be their authentic selves. We encourage applications from First Nations people, LGBTQIA+ individuals, and those from culturally diverse backgrounds. WORK180 endorsed employer for our commitment to diversity, inclusion, and equality.

Reference Number: 5616