Local Project Administrator

Position Information

Ref #

300052500

Classification

Professionals

Date Posted

30-Jun-2026

Description & Requirements

Monadelphous is seeking a highly organised and proactive Local Project Administrator to join our Mining & Minerals North-West West Pilbara operations in Tom Price. This role supports our administrative function, looking after our maintenance and project-based works within Tom Price, Paraburdoo and surrounding areas. Based out of our Tom Price facility, you will see yourself working collaboratively with our other site and project administrators, and operations teams to ensure our works are running smoothly from an administration, coordination and payroll perspective. Ideally you are passionate about stakeholder service, take pride in your organisational skills and can foster communication between our site, Perth-based teams as well as key suppliers and clients. This is a fixed term, 12-month opportunity working Monday to Friday with permanency offered to the right candidate.

PLEASE NOTE: only local applicants will be considered. This is NOT a FIFO role.

Working with Monadelphous offers many benefits, some of which include:

• Rare opportunity for a local administrator to build their career within the mining sector
• Access to Monadelphous company perks, such as exclusive discounts and event tickets
• Dedicated on the job coaching and mentorship programs
• Regional housing subsidy

Key Responsibilities:

• Procurement Management - Coordinate quoting, purchase orders, receipting, and verification of goods and services.
• Financial Controls - Support project allocation, cost tracking, and compliance with internal purchasing processes.
• Asset Maintenance -Oversee LV maintenance schedules, servicing, and statutory requirements for mobile plant.
• External Hire Management - Arrange and track external equipment hire.
• Asset Registers -Maintain accurate registers and ensure assets are allocated appropriately across projects.
• Company owned Property Coordination - Manage room allocations, accommodation bookings, and cleaning schedules.
• Inventory Tracking - Order and monitor PPE, consumables, tooling, and other operational supplies.
• Stocktakes - Conduct regular stocktakes and maintain accurate inventory records.
• Timesheet Administration - Collate weekly hours and prepare payroll submissions.
• Logistics Assistance - Assist with receiving, dispatching, and coordinating goods in the yard.
• Inbox Management - Monitor shared inboxes, action requests, and ensure timely communication across teams.

What you’ll bring:

• Minimum of 2 years experience within administration, preferably within the mining and resources sector
• Experience with JDE, D365, Pegasus, AMEX, Workflow, PowerBI and other client portals will be advantageous
• Advanced computer literacy, particularly with the use of the Microsoft Office suite and Excel
• Excellent time management skills and your flexibility to adapt to changing priorities
• Ability to work closely with site representatives and workforce management team to offer a seamless mobilisation process to our employees
• Ability to work under pressure to meet deadlines

Life at Monadelphous
There’s lots to get involved in, celebratory or cultural events and so much more. We work hard to make Monadelphous a truly great place to work.

We celebrate our diversity and shared values and are committed to inclusion and equal opportunities for all. We’re committed to hiring locally, encourage people of all diverse backgrounds to apply and strongly encourage women and First Nations people to submit an application

About us
Monadelphous is an ASX-200 company providing multidisciplinary construction, maintenance and industrial services to many of the largest companies in the resources, energy and infrastructure sectors. Established in 1972, we’ve been working in Australia and around the world for more than 50 years. We work on the biggest projects and ensure our teams have a variety of opportunities available to follow their career path of choice.

Our Maintenance and Industrial Services division specialises in providing comprehensive, multidisciplinary maintenance and improvement solutions for customers across Australia and internationally, through a network of supporting workshops and operations in key regional areas, within the resources, energy and industrial sectors. Our expertise encompasses a wide range of services including the planning, management and execution of mechanical and electrical maintenance services, shutdowns, civil and infrastructure works, fixed plant maintenance services, access solutions, specialist coatings and rail maintenance services.

We have been part of the local community for over 30 years, proud to be providing jobs for the local region in civil, structural, mechanical and electrical capital projects, maintenance and industrial services.

Safety is at the forefront of everything we do, and we live by our promise: The Safe Way is the Only Way. Apply now to get started. A career at Monadelphous is a career with a difference. Make it yours.