Bid Coordinator

About the Company

UGL is a leader in engineering, construction and maintenance services supporting Australia’s critical infrastructure. We deliver whole‑of‑life asset solutions across oil & gas, fuels & energy, resources, water, transport and defence, partnering with leading blue‑chip clients as part of the CIMIC Group.

About the Role

We are seeking a motivated Bid Coordinator to join our Fuels & Energy Pre‑Contracts team based in Brisbane.

This role plays a critical coordination and administrative function within the bid team, supporting Bid Managers and technical contributors to deliver high‑quality, compliant tender submissions.

You will be responsible for managing bid administration, coordinating meetings and reviews, maintaining document control, and ensuring bid material is accurately formatted, stored and submitted in line with governance and client requirements.

Success in this role comes from being highly organised, comfortable working across multiple systems, and bringing a positive, team‑focused attitude in a fast‑paced environment.

What We Offer

• Flexible and hybrid working arrangements
• Career development opportunities across UGL and the CIMIC Group
• Supportive and collaborative team environment
• Exposure to major fuel and energy infrastructure projects
• Access to health, wellbeing and employee benefits programs

Key Responsibilities

• Provide strong administrative and coordination support across all phases of the bid process
• Coordinate bid meetings, workshops, reviews and approvals, including preparation of agendas and actions
• Manage bid documentation, version control and records across SharePoint, SAP and client portals
• Format tender responses, CVs and project data sheets to a professional standard
• Ensure compliance with client requirements, UGL governance and branding standards
• Interface with client and third‑party tender systems and software platforms
• Track bid milestones, deliverables and inputs to meet submission deadlines
• Maintain bid registers, document libraries and opportunity databases
• Support Bid Managers and the wider team with day‑to‑day support

About You

• Experience in bid coordination, marketing, communications, administration, or similar roles
• Strong attention to detail with confidence formatting complex documents
• Comfortable working across multiple computer systems and quick to learn new software
• Highly organised with the ability to manage competing priorities and deadlines
• Strong communication skills and a collaborative, can‑do attitude
• Enjoys working as part of a team in a deadline‑driven environment
• Relevant business, commercial or administration qualification desirable

About UGL

UGL is an Equal Opportunity Employer and, as part of the CIMIC Group, values diversity of backgrounds, experiences and perspectives. We encourage applications from women, Aboriginal & Torres Strait Islander peoples, people with disability, culturally diverse applicants and mature‑aged workers.

How to Apply

If this role sounds like the right next step for you, click Apply and follow the prompts.

Pre‑employment screening, including right‑to‑work checks, reference checks, medical and drug & alcohol testing, will apply