Bid Coordinator

The role

As the Bid Coordinator within UGL's Utilities Division, based in either Brisbane or Sydney, you will be responsible for the complete coordination of the tender process. Reporting to the Senior Bids & Proposals Coordinator you will compile the content of all bids, where you must ensure the completeness and cohesiveness of the tender response during the bidding phase and clarifications required during the post-bidding phase. You will have overall responsibility, along with the bid manager, for the final submitted bid.

• Keep updated proforma information, develop gate papers and work through corporate documentation in preparation for client requests
• Set up SharePoint and a file structure, keeping all documentation up to date within our tender library
• Meet all conditions of the tender and ensure all instructions for the submission have been met
• In collaboration with the Bid Manager collate the covering letter, executive summary and response schedule for each bid
• Work through a bid plan outlining the responsibilities of the team and developing an organisational chart

About you

This role will suit someone who is customer-focused, team-oriented and accountable that has a passion for winning bids. Other requirements that will see you succeed include:

• Relevant experience in the rail, mining, construction, or other safety critical environments
• Advanced skills in the MS Office package
• Experience in SharePoint and InDesign will be advantageous
• Strong oral and written communication skills with the ability to influence, negotiate, and establish strong work relationships both internally and externally
• Be highly organised who can work independently with a high level of attention for detail
• Have a good flair for technical writing and experience in graphic design will be highly regarded

What we offer

• Diverse opportunities to grow, back yourself and achieve
• Flexible working arrangements
• Ongoing training for career progression
• A competitive remuneration package with salary continuance insurance, employee assistance program for employees and their families, AIA Vitality wellness program and discounts on private health insurance, vehicles, travel and more

What makes you right for UGL

• Genuine concern for safety and an ability to provide a supportive and positive workplace
• Empower a united and collaborative culture
• Deliver technical excellence and create efficient, innovative solutions
• Build an enviable reputation and the trust of employees, clients and other stakeholders
• Motivated and collaborative with genuine passion for success

About Us

UGL is well-known and respected for providing end-to-end engineering, construction and maintenance services in rail and transport, communications and technology systems, oil and gas, power, renewables and resources, water and defence markets. UGL partners with some of the world’s largest blue-chip companies and government agencies, private enterprises and public institutions. We are a member of the CIMIC Group of companies

At UGL, we value diversity – in the backgrounds, ideas, work styles and perspectives of our team. We are an Equal Opportunity Employer and strongly encourage people with disability, Aboriginal & Torres Strait Islander people, mature aged workers and people from culturally diverse backgrounds to apply.

Please note that relevant screening checks will be conducted as part of the recruitment process. These may include a national criminal history check and a pre-employment medical assessment including a drug and alcohol screen.

UGL does not accept unsolicited resumes from recruiters or recruitment agencies. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement, UGL explicitly reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resumes, including those submitted to hiring managers, are deemed to be the property of UGL and in the absence of a signed Agreement, UGL will not consider or agree to payment of any recruitment fee.