Administration Officer

About the Role

We are seeking a motivated and detail-oriented Administration Officer to join our team based at our office in Olympic Dam, working Monday to Friday. This role is ideal for someone who thrives in a fast-paced environment and enjoys supporting a busy team with a wide range of administrative tasks. 

Key Responsibilities

• Manage general administrative operations, including answering phones, responding to emails, filing, and document scanning.
• Provide administrative support across all areas of the division.
• Perform timesheet processing, including maintaining wage spreadsheets for employees and subcontractors, tracking man-hours, and preparing claim spreadsheets.
• Assist in maintaining and updating policies and procedures to ensure compliance with industry regulations.
• Support mobilisation and demobilisation activities, including onboarding of employees and subcontractors, site access submissions, and coordination of flights and accommodation.
• Oversee stock control processes and complete monthly reconciliations.
• Maintain and update company registers.
• Manage site materials listings, including conducting supplier cost comparisons.
• Ensure Material Safety Data Sheets (MSDS) are current and up to date.
• Coordinate materials procurement, including raising and managing purchase orders and work orders.

About You

• Certificate III in Business Administration or equivalent.
• Proven experience in an administrative role (construction or mining industry highly regarded).
• Strong organisational skills with high attention to detail.
• Excellent communication skills, both written and verbal.
• Ability to prioritise tasks and meet deadlines.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook).
• A proactive and team-focused attitude.

About the Company

Ahrens is a fifth-generation, Australian family-owned company, with over 120 years’ experience in delivering a wide range of high-quality and cost-effective products and projects across Australia, with footprints overseas.

As we continue to evolve, so does our need to heavily invest in our people and facilities for continued success.

With almost 2,000 employees Australia-wide, we are united by a positive and supportive team culture, a commitment to look after each other, be the best we can and represent a diverse range of backgrounds and skills. In return, we reward those who passionately work with us towards our vision.

How to Apply

To apply click the "Apply Now" to submit your updated resume and cover letter, further enquiries can be directed to Karly Lewis via email to recruitment@ahrens.com.au

Ahrens is an Equal Opportunity employer who recognise the value in a diverse workforce. We are dedicated to promote an inclusive workplace and encourage applications from all genders and people of Indigenous backgrounds.