Administration Assistant - Casual

The Company

Civmec is an Australian-owned, integrated, multidisciplinary heavy engineering and construction services provider to the energy, resources, infrastructure, marine and defence sectors. Our diversification enables us to operate extensively across the nation, supporting a wide range of landmark projects and providing variety and career development opportunities for our workforce.

Join the Civmec Team

We are seeking an organised, proactive, and detail-oriented Office Administrator to provide essential administrative and coordination support to our Design and Engineering Division in Perth.

This role is integral to ensuring the smooth day-to-day operations of the team, supporting effective communication, and maintaining efficient workflows across the division.

This is a full-time casual position for an initial three-month period, commencing on a temporary basis to support current operational needs. The role requires availability for standard full-time hours during this period and may suit someone seeking short-term employment or immediate start work. As the business is expanding, there may be an opportunity to transition to permanent at the conclusion of the initial three month period.

The Role

• Provide administrative support to the Design and Engineering leadership team, including scheduling meetings, preparing documents, and managing correspondence.
• Maintain and update project documentation, registers, and databases in line with company standards.
• Coordinate travel bookings, accommodation, and itineraries for team members as required.
• Assist in onboarding new staff, including preparing induction materials and ensuring compliance with company policies.
• Manage office supplies, equipment, and general facilities requirements for the division.
• Assist in preparation of reports, presentations, and tender documentation.
• Coordinate and facilitate weekly timesheet submissions to payroll
• Expense claims, and invoice processing
• Ensure all administrative processes align with Civmec’s safety, quality, and confidentiality standards.

About You

To be successful in the role you will possess the following:

• Previous experience in an administrative or office support role, ideally within an engineering, construction, or industrial environment.
• Certificate III or IV in Business Administration (desirable but not essential).
• Valid driver’s licence.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong organisational and time-management skills with the ability to manage competing priorities.
• Excellent written and verbal communication skills.
• High attention to detail and accuracy in document preparation and data entry.
• Ability to work both independently and collaboratively within a fast-paced team environment.
• Knowledge of document control systems will be highly regarded.

Civmec + You

At Civmec, we offer an inclusive workplace built on family values, with a ‘Never Assume' culture, sustained by our experienced and supportive management team. We believe our workforce is our greatest asset, and that's why we provide an environment rich in career development opportunities to upskill and develop professionally. We offer 12 weeks paid parental leave for primary caregivers and 1 week for permanent secondary caregivers. Our generous Reward and Recognition scheme recognises employees that go the extra mile. Our staff benefits scheme gives you access to accident and sickness insurance, and a range of travel, entertainment, vehicle and lifestyle discounts.

How to Apply

Please click the “apply” link to start your application. We look forward to starting the pathway to your career with Civmec.

Alternatively, please email recruitment@civmec.com.au for a confidential chat or call our Recruitment Team on (08) 6595 5888.

Civmec is an equal opportunity employer and encourages applications from Aboriginal and Torres Strait Islanders. Defence force experience is desirable, and veterans are encouraged to apply. We respectfully request no agency submissions.
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