Administration Assistant

Administration Assistant

Overview

Company Description:The organised force behind seamless site operationsSteelmaking coal is an essential ingredient in blast-furnace steel manufacture, producing steel used for critical building and infrastructure around the world. In Australia, we operate five steelmaking coal mines in Queensland’s Bowen Basin, and have additional joint venture interests in steelmaking coal and manganese, as well as copper exploration projects underway in North West Queensland and Western Australia. Job Description:Aquila Mine are seeking a highly organised and proactive Administration Officer to provide comprehensive administrative support across Engineering, Maintenance, Technical Services, Business Improvement and broader site functions. This is a varied role requiring strong organisational skills, attention to detail, and the ability to effectively manage competing priorities within a fast-paced mining environment.The successful candidate will play a key role in supporting day-to-day operations, ensuring administrative processes run efficiently while contributing to business continuity and operational success.Key Responsibilities:Provide general administrative support to multiple departments across siteCoordinate travel and accommodation bookings, including flights and vehicle hireManage site vehicle administration, including servicing, repairs and inspectionsCreate and process purchase requisitionsPerform credit card and account reconciliationsSupport daily forecasting activities and reporting requirementsCoordinate meetings, meeting rooms and catering arrangementsArrange off-site meetings and business eventsMaintain accurate records and data entry systemsProvide leave coverage and administrative support for key site functions, including SORD administrationAssist with operational continuity during periods of leave and workforce shortagesBuild strong working relationships across site departments and stakeholders

Qualifications:Previous administration experience in mining, resources, industrial or heavy industry environmentsExcellent organisational and time management skillsStrong attention to detail and accuracyExperience managing travel bookings and administrative logisticsExposure to purchase requisitions, forecasting or financial administration activitiesIntermediate to advanced Microsoft Office skills, particularly Excel, Outlook and WordThe ability to manage multiple priorities and work independentlyStrong communication and stakeholder engagement skillsA team-focused approach with a willingness to support a variety of business functions

Additional information:Full-time, permanent position based at Aquila Mine Monday to Friday RosterFlexible work arrangement availableResidential, DIDO or FIFO optionsMarket leading renumeration + 12% SuperannuationWhat we offer When you join Anglo American, you can expect to enjoy a competitive salary and benefits package and a range of flexible work arrangements that support the balance of work, family and individual circumstances. But more than this, you’ll find yourself in an environment where the opportunities for learning and growth are second to none. From technical training to leadership programmes, we bring out the best in our people. There are plenty of opportunities to move onwards and upwards too. We’re a large, successful multinational company – and we’re still growing all the time. Who we are We aim to lead the industry by pursuing ever safer and more responsible ways of working, demonstrating integrity, and showing care and respect for people and the planet. That means we are constantly seeking new opportunities to mine and process our products sustainably, using less water, less energy and more precise extraction technologies.  As the custodians of coal and other precious natural resources – diamonds (through De Beers), copper, platinum and other precious metals, iron ore and nickel – our extraordinary teams work safely and collaboratively, with the utmost consideration for local communities, our customers and the world at large.Background checks Successful candidates will be required to complete background screening which may include a criminal check and validation of qualifications.Inclusion and Diversity Anglo American is an equal opportunities employer. We are committed to promoting an inclusive and diverse workplace where we value and respect every colleague for who they are and provide equality of opportunity so that everyone can fulfil their potential.How we are committed to your safety Nothing is more important to us than ensuring you return home safely after a day’s work. To make that happen, we have the most rigorous safety standards in the industry. Not only that, we’re also continually investing in new technologies – from drones to data analytics – that are helping to make mining safer.Employee referral Do you know someone who would fit this role? Employee referrals will be accepted for this job. Refer to your local Referral Guidelines for policy conditions and amounts.
How to apply To apply for this role, please complete our online application form. You will have the opportunity to upload your CV and other relevant documentation as part of this process.REF80834MCLOSING DATE 28 August 2026Please note, screening and interviews may take place prior to closing date – applications may also close before this date.Recruitment Agencies Anglo American Steelmaking Coal does not accept unsolicited applications from Recruitment Agencies.#LB-LI3