Administration Assistant

About the roleBring your Administrative experience and skills and provide support to the team at our Blackwater Workshop.

• General reception duties, greeting visitors - signing in and site inducting
• Data Entry, filing and archiving
• Coordinating inventory, office supplies and petty cash
• Coordinate office cleaning and maintenance
• Provide support to the Maintenance Manager and other staff as required
• General routine reporting to Head Office
• Coordinate the documentation and administration of Contractors and Sub-Contractors
• Maintain up-to-date records for employees, insurance and other documents for contractors
• Ensure crew lists and rosters are kept up to date and accurate
• Co-ordinating with new workers/labour hire companies to collect and compile relevant information for client induction processes, working within a set timeframe
• Arrange accommodation bookings for site personnel, contractors and visitors in a timely, cost effective manner, ensuring crew and accommodation lists are updated accordingly
• Purchase, requisition and order administration

Your skills and experience

• Ability to work Monday to Friday, 8am-4pm roster
• At least 1 year administration experience in a similar role (Preferably construction or mining)
• Intermediate to advanced Microsoft Outlook, Word and Excel
• Experience in Word and Excel processing, managing files and records, designing forms and other
• Advanced Data Entry skills with high level of accuracy
• Ability to meet tight deadlines
• High degree of confidentiality and discretion
• Current QLD Class C Driver’s License

At MacKellar, our people are fundamental to our success. We’re focused on creating an inclusive workplace, with the right people in the right roles who are engaged, empowered, and appropriately rewarded.

MacKellar embraces diversity and encourages applications from people of all backgrounds. Click "apply now" to submit your application, only suitable candidates will be contacted.