Accounts Payable Administrator

• Monday to Friday – Perth Airport Location and Moving to West Perth
• Company contribution to private health insurance
• Performance, Retention and Profit Share Bonuses
• 18 weeks full pay or 36 weeks half pay for primary caregivers

About the Role:

The Finance team is currently seeking an experienced Accounts Payable to join them on a Monday to Friday role based in Perth. Reporting to the Financial Accountant, you will be responsible to support business operations by ensuring the end-to-end accounts payable lifecycle is executed in a timely, accurate and compliant manner. The role partners with internal and external stakeholders to ensure financial liabilities are correctly recorded, payments are processed in accordance with company policies, delegations and statutory requirements, and accounts payable activities contribute to accurate financial reporting and effective business operations.

Duties:

• Process high volumes of supplier invoices and employee expense reimbursements accurately and in accordance with company policies, procedures and delegations of authority
• Ensure all invoices are received, registered, verified, matched to purchase orders or receipts where applicable, correctly coded and approved prior to processing
• Prepare, review and process payment runs, including domestic and foreign currency electronic transfers, ensuring payment terms are met
• Follow up outstanding approvals and resolve invoice discrepancies with internal stakeholders and suppliers
• Maintain accurate and complete records of invoices, approvals and supporting documentation in approved systems, folders or SharePoint locations to meet audit and compliance requirements
• Ensure GST, withholding tax and other statutory requirements are correctly applied and recorded
• Respond promptly and professionally to accounts payable queries from vendors, employees and internal stakeholders via phone, email or ticketing systems.
• Perform supplier statement reconciliations and resolve variances where required, working with internal and external stakeholders as necessary
• Process ad hoc, manual or urgent payments to ensure continuity of supplier services when required
• Participate in month-end close activities, including transactional processing, reporting tasks and balance sheet reconciliations as assigned
• Assist with analysis of accounts and transactions to ensure accuracy and completeness of the trial balance
• Support audits by providing invoice, supplier and payment documentation and responding to auditor queries
• Contribute to continuous improvement initiatives by identifying opportunities to improve accounts payable processes, controls and reporting
• Provide backup support to the Supervisor Accounts Payable and broader accounts payable team as required
• Undertake ad hoc duties aligned to the role as directed by the leader

Skills and Experience:

• Demonstrated experience processing high volumes of invoices and payments in an ERP-based accounting system
• Graduate accounting or bookkeeping qualifications desirable
• Sound understanding of accounts payable processes, including invoice matching, payment runs and reconciliations
• Working knowledge of GST and basic taxation requirements relevant to accounts payable
• Experience using ERP systems for accounts payable processing (SAP desirable)
• Intermediate proficiency in Microsoft Office, particularly Excel and Outlook
• Basic data analysis, reporting or use of data to support decision‑making (e.g. Excel, Power BI)
• Demonstrated positive attitude, willingness to learn and ability to take ownership of tasks
• Strong attention to detail, accuracy and commitment to following processes and controls
• Strong customer service focus with the ability to build effective working relationships across the business
• Well-developed verbal and written communication skills
• Ability to manage competing priorities and meet tight deadlines in a high-volume environment
• Proactive, flexible and solutions-focused approach to work
• Ability to work autonomously and collaboratively within a team environment